How it Works

Providers Guide

1. Go to www.805kids.org
2. Sign up as a provider.
3. Purchase a Provider Membership using code: iheart805kids for a free annual membership
4. Then to create your provider listing/s (you get two with your membership)- Go to the main menu in the top right corner where you see your account name. You can do one for this group and one for another program or event or camp – or whatever you choose. 
5. Select: Submit A Listing
6. A template will appear where you fill in your details.
   
   Below are some hints and important info for some of the fields:
   Program Name: This is the title of how your listing will appear on the site and make it searchable for members.
   Directory Category: You can select from the options there, or create your own category by selecting the + sign at the right of the box.
   Provider Type: This will determine the template used and specific categories for your listing. Select what fits your program best!
   Free tags: The Keywords section allows you to select preset keywords. The Free tags allows you to add in any words that relate to your service and product that will help members effectively search for you. For example for a child party planner, you can add: party, birthday, celebrations. Or for an event you can add: show, kid friendly show, performance, event, or festival. Hint: type your program name and url into AI (such as Chat GPT) and ask for the best free tags to add to your program as a directory listing and then add them to your profile!
   
   ALL SUMMER CAMPS: in the Registration Opening Date field– enter the date your camp opens for registration. All 805 kids members will receive email reminders of this date to help them remember and encourage them to sign up! 

1. You can let your followers, customers, families know you are a member of 805 Kids and to add tips or testimonials on your listing which will showcase specifics about your camp! This will be approved and monitored by 805 Kids Team and we are keeping it positive and helpful only! 
2. You also have access to the Camp Tools, check them out of you are planning for your own children! 
3. Consider booking a 10 in 10 spotlight where you will share top 10 things you want families to know about you and your program in 10 minutes or less. A great way to give parents a quick and easy real feel of who you are and why they will sign up with your services! (see shop for purchase)

 

Camp Tools Guide

You have two sections. Tool #1 Camp Planner is just for your own private viewing and use. Create your children, create your calendar and integrate into your Google Calendar. You can share one plan at a time with friends or family members if you choose. 

The second tool is the #2 Pod Planner. This is where you set up to do camp planning with friends! The children profiles and camp plans you created in your Feature #1 Camp Planner will show up in your #2 Pod Planner. You can create pods with other 805 Kids members, anyone in the pod can see one another’s plans. You can align on your calendars and plan and book on the same dates at chosen camps, together. 

Streamline your family’s summer planning. Follow these steps to create and share your camp plans effectively! 

1) Go to tool #1 Camp Planner 

• First Create your Child Profiles: Select “Add Child”, insert Child’s first name or initials, assign a color to your child. Do this for each child you are planning camp for. 
  • Tip: The system is sensitive, click save just once and pause. Otherwise duplicates will be created. 
• Navigate to Add Plan and complete the essential details (title, dates, location, base price, be sure to add start and end times for camps for proper Google Integration) for each child. 
  • Plan Title: The name you assign your camp plan will be visible on your calendar view and shared pods. Adding child initials can be helpful for quick viewing/identification)
  • Notes you enter into the camp plans as you create then are easily viewable on the quick calendar view by clicking on each child- so add the info you want quick access too. 
  • Tip: Utilize the Notes section for logistics like equipment lists, contact information, allergy reminders, field trips, and carpool details.
  • Tip: Create a “child” to represent your vacation time: Title it: “{Last Name} Family Vacation” for easy tracking and sharing of your family vacation dates. Make a plan that gives the dates of your family vacation and you can share this on both tools for viewing. 
  • When creating your camp plan – Select considering if this is a camp you intend to book, but have not confirmed yet. You can easily change it to booked once you are confirmed later. Booked and confirmed will indicate clearly on your calender view by different icons. 
  •  
• Save Your Plan: This will be private only to your 805 Kids account until you enable sharing.
• You can make as many plans as you would like for each child. If there are camps you want to have both of your kids show as one plan, then make a “child” that represents both children and a different color. 

• Edits can be made later via My Plans → Edit Plan.
• Deleting plans and children is straightforward; but note that you need to delete them separately. Delete the child in the calendar section and delete the camp plans in the plans section. 

2) View Everything On The Calendar

• Access the Planner page for a clean month grid overview at any time.
• Events are color-coded by child for easy conflict scanning.
• Events will be marked as “considering” or “booked” to indicate your planning status.
• Click on an event for a quick view (title, dates, child, cost, deadline, notes).

3) Share or Export Plans

• From My Plans, click Enable Share to generate a private link for grandparents, co-parents, or sitters.
• Download an ICS file to import the full plan into Apple Calendar, Outlook, etc.
• Click Add to Google Calendar to transfer your plans over to your Google Calendar. These are done individually per camp, are editable in Google Calendar and you can select which Google Calendar to add it to. 
• You can disable sharing anytime; the public link will be deactivated immediately.

4) Manage Multiple Kids Stress-Free

• Assign multiple children to each camp.
• Each child’s designated color appears on the calendar for quick overlap detection, when kids are in separate camps. 
• When adding two different child profiles to one camp in the same camp plan- camps assigned to both kids will be represented by default as the child’s color you added first. If you want to see different colors, create separate plans or create on child color that represents when your kids are in the same camp. 

5.) Edit, Duplicate, or Adjust Plans

• Access My Plans for editing, deleting, or sharing your camp plans at any time. For future seasons delete or just edit necessary details to update. 
  • Hint: At the end of the season- delete the plans for camps your child does not want to attend again. Keep plans your child wants to attend again. 

 

Tool #2 Pod Planning

Once you have created your child profiles and plans, navigate to Pod Planning if you want to collaborate with friends and make sure your kids have friends at their favorite camps too! 

• Access Pod from the menu, select Create Pod.
• Assign a specific name for your Pod that is easily identifiable. 
  • Hint: System is sensitive- pause and allow time to create your pod! 
• Click on Members and invite your friends! If your friend is an 805 member they will be notified and can elect to join the pod for easy sharing. If your friend is not a member, an email invitation with the chance to join will be sent. 
• See Pod settings such as ownership, transferring ownership, allowing a co-parent, deleting pods and more in Settings. 
• Under Calender View you will see any camp plan you have created. Select the camps you want to share with this particular pod. You can select different camps for each pod you create to share only what you want with each group. Considering and Booked indicators will show.  
• Once you have selected your plans, save and refresh, your plans will show up on the pod calendar view. Once each member in your pod has done the same, each pod member will be able to see other pod members planned and booked camps on the same calendar view. Each pod member will have a separate color. If you have two or more children in your own pod, they will show as the same color as you are in the same family, but separate 805 Kids members/families will each show in a separate color. 
• You can go to the Favorites tab and select from the directory or add camp manually to add and track your child’s favorites. You will see your friend’s favorites too. 
• These plans will update as you update your camp plans in your camp planner.